How One Powerful Tool Can Help You Simplify Everything from Birthday Invites to Marketing Emails

To quote a wise man named Ferris Bueller: life moves pretty fast. Whether you’re a stay-at-home mama, an entrepreneur, or are climbing the corporate ladder, sometimes there just aren’t enough hours in the day. With so many things demanding our attention all the time– from families and friends to emails to trying to squeeze in a bit of personal time– finding little ways to simplify your life is incredibly valuable.

This short, sweet little guide will give you all of the tools you need to streamline your life with mail merge:

  • What mail merge is + our favorite mail merge tool
  • Professional applications for mail merge
  • How to use mail merge to make mommy tasks easier

Life is too jam-packed to waste time on tasks that can easily be automated. Mail merge makes sending emails simple and painless, whether they’re going to coworkers, potential customers, or your family and friends.

Mail Merge is a Tool that Makes Sending Mass Emails Simple

Whether you love it or hate it, email is pretty much the bread and butter of digital communication. Even though it’s an essential tool, it can be a pain sometimes. For example, sending the same email to lots of different people (with minor tweaks, of course) is time-consuming, not to mention boring. There has to be a better way, right?

Right! That’s mail merge. Mail merge allows you to use information from a database (don’t worry– your mail merge database can be as simple as an Excel sheet) to fill in the blanks in a template email you create. It’s like mad libs, but instead of ending up with a crazy story it just saves you from copying and pasting the same email message to Aunt Susie, and Aunt Cathy, and Aunt Jen, and Aunt…

There are plenty of inexpensive mail merge tools out there. For example, the mail merge tool Gmass integrates with Google Chrome and Gmail, which billions of people rely upon to communicate every day.

Mail merge is a favorite of email marketers everywhere because it allows them to quickly and easily reach as many people as they need to. Gmass simplifies the process even further by integrating with your favorite email platform– Gmail.

Using Mail Merge in the Professional World

It’s a fact of life that– whether you work for a large corporation, a small business, or even for yourself– there comes a time in every professional’s life that sending lots of emails at once becomes a necessity. Mail merge is used widely in email marketing because it allows marketers to quickly send personalized messages to their entire mailing list.

However, there are plenty of other professional applications of mail merge as well:

  • Sending resumes to prospective employers
  • Distributing personalized instructions to different members of a team
  • Following up with potential customers at all phases of the conversion funnel
  • Getting quotes on products or services from different vendors
  • Etc.

Instead of spending all of your time copying and pasting party details to everyone on your guest list, you can simplify the process with mail merge. That allows you to spend less time emailing and more time planning your party!

Using Mail Merge to Streamline Your Personal Life

Today, mail merge is such an affordable and accessible tool that it’s a great option for organizing your personal life as well as your professional life. Just a few ideas:

  • Sending invitations for a child’s birthday party
  • Sending thank-you messages after the holidays
  • Staying in touch with friends and loved ones
  • Etc.

Time is valuable, and mail merge is a simple but powerful tool that can help you get more out of yours.

No matter who you are, finding ways to streamline the boring and tedious tasks in your life is extremely valuable. When it comes to email, there’s no reason to waste time copying and pasting the same message over and over if you only have to make minor tweaks to it. Mail merge saves busy ladies time and energy by automating the process.

What do you think about mail merge? Have you ever taken advantage of this personal and professional tool to tackle a big project? Share your story in the comments below!

Author

I'm Cheryl Posner. I previously served my country in the United States Navy. It was there, in Georgia, that I met the man that I would fall in love with, marry and raise a family. I served for 4 years and am now proud to say that I am a veteran as well as a war veteran after being deployed to Afghanistan a month after I was married in 2005.I have been married for over 9 years and am the mother of three gorgeous girls. Julia who is 4 years, Mary who is 2 years and my Gywenn who is 5 1/2 months old.I love to take photos and document our lives through my pictures. I’m addicted to getting lost in a great book, reality television is my therapy and I love a glass of wine.

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